First meeting of the The Madrono Association.

Attending:

Casey Allen
Greg Hayes
Geoff Coffey

This is the 4th meeting in an effort to develop a
non-profit educational organization to promote native
plants. Previous meetings have concentrated on general
questions of purpose and organization. Should a new
organization be formed? Should it be for profit or
non-profit. What organizational structure will be
used?

During this discussion a concensus was reached that a
non-profit organization should be formed to promote
the use of native plants in residential, commercial
and public designs. Other similar organizations tend
to concentrate more on restoration and conservation.
The participants established a common belief that
there is a gap between members of the public who are
interested in using native plants and available
information.

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February 23, 2006 Madrono minutes

1) Name?

The pre-meetings established two front-runner names
"Madrono" and "NativeGardeners". To date Casey and
Greg had both agreed to Madrono. The name is appealing
and it's infrastructure, web-site, etc. is already in
place. We considered issues such as how to separate
Geoff's business from the name, and how he will
receive compensation for funds related to the name's
development.

Various approaches were discussed. Agreement came in
the following form:

--The Organization will be called Madrono. Within six
months to a year Geoff will separate his business from
its web-site and general marketing identity. During
this time, the entities will be completely separate,
with separate bank accounts, etc.

--Madrono will reimburse Geoff for costs associated
with developing the concept at a later date.

2) Mission statement?

We discussed a mission statement and exchanged ideas
from three similar working drafts.

The final draft is:

The Madrono Foundation promotes California native
plants.  We connect Gardeners, Landscapers,
Restorationists, and Educators to encourage the use of
indigenous species in residential, commercial, and
public spaces.

Geoff and Greg approved the statement. Casey approved
tentatively.

3) Elections:

California law requires that a non-profit have at
least three Officers, President, Secretary and
Treasurer. As there are a total of three members in
our organization it was a very competitive election.
The officers will hold their position for one year.

Geoff will be President
Greg will be Secretary
Casey will be Treasurer

4) Tasks:

The officers will work on the following tasks before
the next meeting:

--Geoff will begin fundraising and file a DBA for
Madrono as a non-profit
--Greg will prepare the first minutes, start to draft
by-laws, and determine exactly what steps need to take
place to become a 501(c) 3
--Casey will determine what needs to be done to open a
bank account as an unincorporated non-profit
association

5) Location?

We also discussed location. 1270 Pennsylvania will be
the mailing address and office of Madrono. As the
organization acquires funds it may pay a portion of
the office's rent. Long-term goals are for office
space in a more transit and bicycle oriented location,
ideally with some land. Public facilities such as
libraries and community centers are identified as good
places to have classes and general meetings.

6) Next meeting

The next meeting will be Thursday March 9th at
Madrono, 1270 Pennsylvania, 7:30 p.m.